The Corporation of The City of Dryden

Minutes of the Open Meeting of Council

-
Council Chambers - City Hall
Members Present:
  • Mayor G. Wilson
  • Councillor N. Bush
  • Deputy Mayor J. Carlucci
  • Councillor M. MacKinnon
  • Councillor S. MacKinnon
  • Councillor D. McKay
  • Councillor M. Price
Staff Present:
  • CAO R. Nesbitt
  • Acting Clerk A. Euler
  • Cemetery & Licensing Coordinator P. Spielmacher
  • Treasurer S. Lansdell-Roll
  • Manager of Public Works B. Poole
  • Manager of Community Services S. Belanger
  • Fire Chief K. Readman

Deputy Mayor Carlucci called the meeting to order at 6:00 p.m. 

Deputy Mayor Carlucci called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to the agenda for this meeting and Councillor S. MacKinnon had a conflict with Item 13. a. as he is a Member of the Dryden Public Library Board and the Northwestern Health Unit Board.

Deputy Mayor Carlucci called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to minutes of a meeting at which a member was not in attendance and had not previously declared and the response was negative.

At this time, 6:04 p.m., the Open Meeting of Council adjourned to the Closed Meeting.

  • #1
    Moved byD. McKay
    Seconded byM. MacKinnon

    THAT Council do hereby adjourn to a Closed Session of Council pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: 

    Council Presentation re Health & Safety (Council Education).

    Carried

1.
Call to Order:
 

2.
Disclosure of Pecuniary Interest and the general nature thereof for:
 

3.
Adoption of Minutes:
 

a.
Closed Meeting of Council Minutes - January 25, 2021.
 

4.
Closed Agenda Items:
 

a.
Council Presentation re Health & Safety. (Council education)
 

5.
Adjournment to Open Meeting:
 

At this time, 6:56 p.m., the Open Meeting of Council reconvened from the Closed Meeting.

  • #2
    Moved byM. MacKinnon
    Seconded byD. McKay

    THAT Council do hereby reconvene to an Open Session of Council.

    Carried

Deputy Mayor Carlucci called the meeting back to order at 7:01 p.m.

Deputy Mayor Carlucci read the Land Acknowledgement Statement.

Ms. Euler advised that there was one (1) item discussed in the Closed Meeting of Council which was a presentation on Health and Safety, for Council education.

None.

None.

Ms. Euler advised that there will be a virtual Public Meeting through the Zoom platform at 6:00 p.m. on Monday, March 29th as a completed application for a Zoning By-law Amendment had been received.  The proposed amendment is at 249 Grand Trunk Avenue and the purpose of the proposed amendment is to rezone the subject property to permit a crematorium as an accessory use to the existing funeral parlour use.  Ms. Euler advised that copies of the proposed amendment material area are available at the Administration Department at City Hall and any questions regarding the application are to be directed to Pam Skillen, Chief Building Official.  She also advised that if anyone would like to provide comments on the application they can do so in writing, via regular mail or email or by telephone, to Pam Skillen, and such comments will be read at the Public Meeting.  If anyone would like to participate in the Public Meeting, they must register to speak by emailing Patti Spielmacher.  Email address and phone numbers are available on the Public Notice, which can be found on the City’s website.

Ms. Euler reviewed this notice reminding the public of the types of flowers and shrubs which can be planted at the Dryden Cemetery.  She noted that worn, broken and out-of-season decorations and artificial flowers are to be removed by April 30, 2021 or they will be removed after that date by City staff.

Councillor S. MacKinnon requested that 13. a. be severed for a separate vote.

  • #3
    Moved byM. MacKinnon
    Seconded byN. Bush

    THAT Council hereby consider the following items of the
    Consent Agenda - Part 1 - General under date of March 22, 2021 as read and adopted:

    12. a, b, c, d, e, f, g, h, i, j, k, l, m

    13. b

    Carried
  • #4
    Moved byN. Bush
    Seconded byM. Price

    THAT the Minutes of the Finance Committee Meeting held May 13, 2020 be adopted

    Carried
  • #5
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT the Minutes of the Finance Committee Meeting held July 15, 2020 be adopted.

    Carried
  • #6
    Moved byN. Bush
    Seconded byS. MacKinnon

    THAT the Minutes of the Finance Committee Meeting held August 13, 2020 be adopted.

    Carried
  • #7
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT the Minutes of the Finance Committee Meeting held September 16, 2020 be adopted.

    Carried
  • #8
    Moved byN. Bush
    Seconded byD. McKay

    THAT the Minutes of the Finance Committee Meeting held October 21, 2020 be adopted.

    Carried
  • #9
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT the Minutes of the Finance Committee Meeting held November 12, 2020 be adopted.

    Carried
  • #10
    Moved byS. MacKinnon
    Seconded byM. Price

    THAT the Minutes of the Northwestern Health Unit Board Meeting held on January 28, 2021 be received.

    Carried
  • #11
    Moved byM. Price
    Seconded byD. McKay

    THAT the Minutes of the Special Open Meeting of Council held February 8, 2021 be adopted.

    Carried
  • #12
    Moved byM. Price
    Seconded byM. MacKinnon

    THAT the Minutes of the Committee of the Whole Meeting held February 8, 2021 be adopted.

    Carried
  • #13
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT the Minutes of the Finance Committee Meeting held February 10, 2021 be adopted.

    Carried
  • #14
    Moved byM. Price
    Seconded byN. Bush

    THAT the Minutes of the Council Meeting held February 22, 2021 be adopted.

    Carried
  • #15
    Moved byN. Bush
    Seconded byM. Price

    THAT the Minutes of the Police Costing Committee Meeting held March 1, 2021 be adopted.

    Carried
  • #16
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT the Minutes of the Finance Committee from March 10, 2021 meeting be adopted.

    Carried
  • #17
    Moved byM. MacKinnon
    Seconded byD. McKay

    THAT Council authorize a 1.1% adjustment to the 2020 Non-Union Salary Grid effective January 1, 2021 as per the recommendation in Staff Report FIN-2021-09.

    Carried
  • #18
    Moved byD. McKay
    Seconded byS. MacKinnon

    THAT Council consider the Consent Agenda - Part 2 - By-laws, under date of March 22, 2021 which includes the following by-laws, as read a first, second and third time:

    By-law 2021-22
    By-law 2021-23
    By-law 2021-24
    By-law 2021-25

    Carried
  • #19
    Moved byS. MacKinnon
    Seconded byN. Bush

    THAT By-law 2021-22 being a by-law to authorize the execution of a Transfer Payment Agreement for the Safe Restart Agreement - Phase 2 Municipal Transit Funding between her Majesty the Queen in Right of Ontario as represented by the Minister of Transportation for the Province of Ontario and The Corporation of The City of Dryden be read a first, second and third time.

    Carried
  • #20
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT By-law 2021-23 being a by-law to authorize the execution of an amendment to By-law 4588-2018 to endorse an amendment to the Site Plan Agreement between The Corporation of The City of Dryden and Timberland Estates Inc. be read a first, second and third time. 

    Carried
  • #21
    Moved byM. Price
    Seconded byN. Bush

    THAT By-law 2021-24 being a by-law to amend By-law 4796-2020, a by-law to adopt the 2021 municipal budget estimates, be read a first, second and third time.

    Carried
  • #22
    Moved byD. McKay
    Seconded byM. Price

    THAT By-law 2021-25 being a by-law to amend By-law 3529-2007, a by-law to adopt the City of Dryden Corporate Policy and Procedure Manual, by deleting and replacing Policies
    MU-CO-06 - Delegation of Powers and Duties of Council and
    MU-CO-07 - Accountability and Transparency
    under section Municipal Government, be read a first, second and third time.

    Carried
  • #23
    Moved byM. MacKinnon
    Seconded byN. Bush

    THAT as per the recommendation in Staff Report FIN-2021-06, Council approve the Community Proposal Selection Committee recommendation of the following five (5) recipients for funding totalling $93,700 from the Moffat Family Fund:

    Dryden Food Bank - Calcium Rich Products the amount of $38,000
    Making Connections for Children and Youth - Universal Recreation Program the amount of $8,500
    The Board for the Northwestern Health Unit - School Nutrition Programs the amount of $25,500
    Dryden Food Bank - Home Delivery Program the amount of $4,500
    Dryden Library Board - Imagination Library & Space for Teens the amount of $17,200 and,

    FURTHER THAT Council authorize the Acting Clerk to forward these proposals to the Winnipeg Foundation for approval.

    Carried

Mr. Lansdell-Roll presented his Staff Report to Council.  

  • #24
    Moved byN. Bush
    Seconded byM. MacKinnon

    THAT By-Law 2021-26 being a by-law to amend Chapter 72, Fees and Charges, of the Municipal Code of The Corporation of The City of Dryden for 2021, by deleting and replacing Schedule B - Airport and Schedule N - Recreation Complex - Arena be read a first, second and third time.

    Carried

21.

None.

1.
 

Mr. Nesbitt advised that the Community Safety and Well Being Plan Survey launched today and that it could be found on the City of Dryden website.  He noted that the survey would be used to form the Community Safety and Well Being Plan for Dryden and Machin.  Mr. Nesbitt advised that $3.6 million of Provincial and Federal funding was received for the Dryden Memorial Arena expansion and retrofit on Friday, March 19 and he thanked both levels of government.  Mr. Nesbitt thanked Mr. Belanger for his extensive and hard work on the funding application.  He also thanked the DREAM Committee volunteers for raising over a half-million dollars for the Dryden Memorial Arena.

Mr. Lansdell-Roll welcomed Mehgan Turner to the Finance Department as the Accounts Receivable/Utility Billing Clerk.  He noted that staff had been busy preparing for the financial audit.  Mr. Lansdell-Roll noted that staff had also been busy with grant reporting from 2020 which is due at the end of the month.  He advised they had been busy with recovery of Provincial Offences Court.

3.

Ms. Euler thanked Colleen Brosseau for all of her help and training of Council to use eSCRIBE which is the new Agenda software that staff have launched for tonight's meeting.  She noted staff have been mastering Zoom for hosting the upcoming Public Meetings.  Ms. Euler noted that she and Ms. Spielmacher attended the 4th Annual Clerks' Forum on March 10 and 11.  She noted that this was possible as it was a virtual forum.

Mr. Poole provided details about the Boil Water Advisory that took place February 27.  An alarm went off in the early hours of the morning on February 27 due to a power outage and when staff arrived all the pumps were offline.  Staff had to troubleshoot and used a back up diesel pump and in total the power was off for 27 minutes, but as a precaution the Boil Water Advisory was put into effect.  He thanked staff for running samples to Thunder Bay, which allowed the Boil Water Advisory to be removed so quickly.  He noted that there was damage to pumps and control breakers were replaced.  Mr. Poole noted that there were three (3) watermain breaks the following week, which included two (2) major breaks, but all were repaired quickly.  He advised that operations staff were busy steaming catch basins and culverts and pothole filling.  Mr. Poole advised that there are two (2) new employees starting at the landfill site and the employees that were at the landfill site have since moved into positions with Public Works in town.  He noted that the software at the landfill site is in the process of being upgraded.  Mr. Poole noted that Mr. Hawkins, the Assets and Facilities Manager, was busy with the City Hall renovations, elevator contractors and working on the capital items.

Mr. Belanger advised that when the Northwestern Health Unit area moved into the Red Zone due to COVID-19, the decision was made to remove the ice surface in Arena 1.  Mr. Belanger thanked all the user groups.  He reminded residents that the Pool and Fitness Centre was open with limited capacity and advised residents to call to ensure they have a spot reserved.  Mr. Belanger noted that the Vaccination Clinic has opened at the Dryden Memorial Arena and noted that last week emergency personnel were vaccinated and this week seniors 80+ would be vaccinated on Thursday, Friday and Saturday.  Mr. Belanger advised that Pickleball is currently on hold due to being in the Red Zone.  He also advised that in early March the City of Dryden received funding through the New Horizons Seniors fund.  This will provide some inside and outside programing free of charge for seniors.  Mr. Belanger thanked the CAO, Mayor, DREAM Committee and everyone that supported DREAM as without everyone's help the Infrastructure Funding that was received on Friday, March 19 would not have been possible.

Chief Readman advised that four (4) new recruits have been trained to Level 1 and are able to ride along on service calls.  He advised that they should have the second part of the training completed by mid-June.  Chief Readman noted that the Province announced funding in the amount of $5 million for Fire Departments with specific guidelines on what it could be used for and a very tight time line to apply.  He noted that the City of Dryden was successful in receiving some funding and will provide details to Council once it's approved.

1.

Mayor Wilson thanked staff for all their hard work and steady leadership.  He also thanked Ms. Euler, Ms. Brosseau and Ms. Spielmacher for helping Council significantly over the last couple of weeks.  Mayor Wilson thanked Ms. Godin, Mr. Belanger, Ms. Coffey, Chief Readman, and Mr. Poole for their educational presentation to Council tonight.  He also thanked Mr. Poole, Mr. Walker and Mr. Hawkins for looking after the citizens of Dryden and providing good leadership within the City of Dryden.

Deputy Mayor Carlucci advised that he attended the Kenora District Municipal Association virtual meeting.  He noted that he along with Councillors S. MacKinnon, M. MacKinnon and Bush attended the Infrastructure Funding announcement on Friday at the Dryden Memorial Arena and at the Dryden Go-Getters with the MPP Rickford and federal government representatives.  He thanked Mr. Belanger and his staff for the effort they had put into the application.  Deputy Mayor Carlucci noted that he attended a partnership meeting with the Nuclear Waste Management Organization and advised that terms of reference will be available to Council at the Committee of the Whole meeting on April 12, 2021.

Councillor M. MacKinnon noted that he remembered ten (10) years ago when the first discussions were taking place about the Arena expansion and upgrades and he was now seeing it all come to fruition.  DREAM gave the extra push when it was needed.  He thanked everyone involved for all of their hard work.  He also thanked the Federal and Provincial Governments for the Infrastructure Funding and MPP Rickford for pushing to help get the funding for the City of Dryden.  Councillor M. MacKinnon noted that the Kenora District Services Board (KDSB) is working on several projects around the region.  He advised that the KDSB are continuing with homelessness issues and dealing with getting residents vaccinated and isolation requirements.  Councillor M. MacKinnon noted that paramedics volunteered their time to ensure that residents in the northern First Nation Communities were vaccinated.

Councillor S. MacKinnon thanked Deputy Mayor Carlucci for his time as Deputy Mayor.  He congratulated Marnie Oliphant and the DREAM Committee, Mr. Belanger and his staff and CAO Nesbitt for all of their hard work with the Infrastructure Funding.  Councillor S. MacKinnon also thanked the Provincial and Federal Governments for their financial resources for the City of Dryden Memorial Arena.  He thanked the previous Recreation Director and others for their perseverance.  Councillor S. MacKinnon was excited about the funding the Dryden Go-Getters received as he can't wait to see that wonderful facility grow.  He thanked everyone that put names forward for the renaming of Colonization Avenue; in the end there were 265 names submitted.  He also noted that the Working Circle will be bringing the suggested names for Colonization Avenue forward to Council in April.  He advised that vaccine clinics are now in the City and he advised residents to check with the Northwestern Health Unit or call the helpline for appointments.

Councillor Bush noted that Friday was an excellent day for the City of Dryden with over $6 million going towards the Dryden Memorial Arena and the Dryden Go-Getters.  He thanked Mr. Belanger, Marnie Oliphant of DREAM, Mr. J. Nesbitt and Mr. R. Nesbitt for all their hard work in obtaining the funding.  He also thanked all the people in the past that were instrumental in getting the Arena built in the first place.

Councillor Price noted that she was still working with Patricia Area Community Endeavours (PACE) with COVID-19 financial assistance which comes to an end on March 31.  She noted that she had also attended PACE Board meetings.  Councillor Price thanked everyone that put a name forward for the renaming of Colonization Avenue.  She had also been assisting the new Chamber of Commerce Manager on a weekly basis to get her familiar with her new position.  Councillor Price advised that Municipal Accommodation Tax (MAT) Committee ad will be out in the near future on CKDR, the Chamber of Commerce Facebook Page and Website, and advised anyone interested in being a part of the MAT Committee to contact her.  She thanked the Public Works Department for the quick response to the emergency on the street in front of her house; within 20 minutes, staff was on site.  Councillor Price was also very pleased with the Infrastructure funding received on Friday.  She thanked all the volunteers in the community.  She noted that there is a great volunteer base in the City of Dryden which makes it a great place to live.

  • #25
    Moved byS. MacKinnon
    Seconded byN. Bush

    THAT By-law 2021-27 being a by-law to confirm the proceedings of Council be read a first, second and third time.

    Carried

The meeting adjourned at 7:45 p.m. 

  • #26
    Moved byM. MacKinnon
    Seconded byD. McKay

    THAT this meeting hereby adjourn.

    Carried